Regular acton applicants who have been watching the online tracking system at MyMIT may be wondering, where's my recommendation from Mr. Brown? How about the letter from Ms. Chu? And my transcript? Weren't they all sent before the deadline? And am I in trouble?
Let's take the last question first. No, you're not in trouble if your materials haven't yet shown up on the tracking system. We're still processing lots and lots of materials, many of which were postmarked before the deadline. So why, then, does it take so long?
Well, think about everything that needs to happen:
- The document arrives at MIT Mail Services (in Building WW15 -- Way West 15).
- Mail Services sorts the mail and brings it by the bucketload to the Admissions Records Office.
- Matt D. and team open the envelopes. We have a special envelope opening machine that is pretty awesome; non-standard size/material envelopes (DHL, FedEx, etc.) get opened by hand.
- Documents are taken out of the envelope, given an official MIT Office of Admissions date stamping, and storted into different piles depending on what sort of document it is.
- Documents are then entered into the computer system, one at a time, by the great records office team. Thanks Diane, Noah, Sarah, Lauren, Jordan, and everyone else! Some additional data entry required for Biographical Forms and Secondary School Reports. Sue processes all of the fee waiver requests (which we're happy to grant). The day after the document is entered into the system, it will show up in the online tracking system. But the fun doesn't stop there...
- Next, the documents are put into alphabetical order so that they can be filed into your admissions folder. We have 10,000+ applications in a small space, so the filing can get a little crowded!
- When your folder is complete -- all of the documents have arrive, been entered, and been filed -- a cover sheet will be printed.
- Diane, Noah, Sarah, Lauren and Jordan take the folder and cover sheet and make sure that all of the filing has been done correctly, that all of the documents therein are yours, that it is ready to be evaluated by the admissions officers.
- Then, finally, Sofia takes the folders on the trip upstairs to the admissions officers. When we get them, the folders are all set to go -- it looks so easy! But we know that it took lots of hard work by the records office staff to get it that way.
- Admissions Officers get locked in a dungeon and cannot come out until all of the applications have been read.
The lesson here is, there are a lot of things that need to happen before an application is ready for review. It takes a lot of time to do all of these steps -- think of how many documents there are!
10,000+ applicants x (1 Part 1 + 1 Part 2 + 2 Letters of Recommendation + 1 Secondary School Report & Transcript + 1 Interview Report + various supplemental materials)
We're still processing thousands of documents, and I hope you can understand why. Please be patient. If the tracking system isn't showing a document yet, relax and wait another week or so -- if we don't have it at that point, I'll post another entry with the office fax number so you can have any missing materials sent to us. But at this point, we're only reading complete applications, and we won't start admitting anyone until all of the applications have been read. So don't worry.
In the comments for this entry, I hope you'll give some thanks and encouragement to our awesome records office team: Sofia, Sue, Diane, Noah, Matt D, Sarah, Lauren, Jordan, and everyone else. Extra points will be given for the most creative expressions of thanks.
Comments (Closed after 30 days to reduce spam)
Posted by: job on January 12, 2008
Posted by: Deusse on January 12, 2008
(not written in greed for the points, just came from the heart for the people who really do care for our future)
thanks.....
Posted by: Harnur on January 12, 2008
Not exactly very creative but cant hurt to do things this way. Right?
And thanks once again!!!!
Posted by: Shruthi on January 12, 2008
Thanks to the team that they complete our file and then check it once again before sending to Admission Officers for review with all the supplementary materials in it. It's them who accelerate our applications to a next step. Thanks for the hard work you put in. I really appreciate it.
Posted by: Akshay on January 12, 2008
Posted by: 0 on January 12, 2008
I was deferred from EA, and a few weeks ago had my teacher send in a letter to supplement my application. How do I know if/when that arrived?
Posted by: 0 on January 12, 2008
Posted by: Isshak on January 12, 2008
what do you mean by "Not exactly very creative but cant hurt to do things this way. Right?
Posted by: Harnur on January 12, 2008
Thank you so much to the admissions team! You guys really made it painless and worry-free.
Posted by: Raina on January 12, 2008
Posted by: Amelia on January 12, 2008
Posted by: Harnur on January 12, 2008
^^^^^^^ββ^^ΣΣ^^^^^^Σ ^^^^^^ɸɸ^^^^^^^^ʎʎ^^^^^ʎʎ
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Posted by: Nihar on January 12, 2008
Anyway..THANK YOU SOOO MUCH RECORS OFFICE for doing the awesome work!! Its only because of you that the MIT admissions process is able to come alive!
Posted by: Nihar on January 12, 2008
*thats it!...Im having on off-day!*
**tears hair and runs away**
Posted by: Nihar on January 12, 2008
And even if I don't get accepted, I know they worked as hard as me and as everyone who applied... multiplying that for 10,000 and a bit more (=
[By the way, I sent a letter due some problems I had with some papers (specially related to Chile's college admission test). Should I send that by mail (with my Finaid documents, in a different envelope?), or I have to send it by fax?. Or should I send this question to Admissions' mail instead of commenting it here =/?]
Posted by: PS on January 12, 2008
lol..nihar u were supposed to thank the records office people (aka humans) not residents of betelguese!
Posted by: anion on January 12, 2008
Posted by: Nihar on January 12, 2008
Now the Creative Part:
Matt, I know you miss your sleep and I know you miss your fun time
Well you are trying hard and trying to give us the life that we never had
I can see Sofia is worried, even when she smiles, even when she laughs
I can see it in Sue's eyes, deep inside she wants to get things done asap
Cuz you all are determined to get the best Inside.
We are with you Diana in your prayers
No more worrying, wipe the fears
Noah here, no more nightmares
We gonna pull together through it, we gon do it
Matt D, I'm crazy, aint I?
Yeah but we love you all and you better know it
We're all we got in this world
When it spins, when it swirls
When it whirls, when it twirls
Many beautiful Hardworking People
Lookin' puzzled, in a daze
I know it's confusing Sarah
Jordan's always on the move, Jess is always on the news
you try to get things done Straight
But The harder that you try to do that, the more it backfires on you
But it's just something we have no control over and that's what destiny is
But no more worries, rest your head and go to sleep
Maybe one day we'll wake up and the day will come the decisions.mit.edu gets active again.
Now hush my friends, don't you worry.
Every thing's gonna be alright
It ain't Creative. I just copied the Eminem's Mockingbird Lyrics and edited them. Sorry for plagiarism.
Well, Matt you told about creating a file with all the documents. Well,what if we send all the documents itself in a Folder and submit it to MIT? Wouldn't that be simpler? I simply guess how frustrating it would be to open up a long brown envelope just to see there are three or four more envelopes waiting to be opened, and none of them are standard size. So, the machine did not benefit.
Really sorry about that.
Edit:
Since the preview Post Buttons are not visible..I had to use some grey cells to get this posted..though they didn't strain much for theeffort.
Posted by: Libin Daniel on January 12, 2008
Hasan
Posted by: SAT IIs on January 12, 2008
Thanks for your hard work at MIT.
To Noah, Jordan and Diane,
Gratitude for sticking with the plan.
Commendations for you seven,
You guys do the work of eleven.
You people are appreciated by us all,
Because a lot of responsibilities on you fall.
Without your effort, we’d all be doomed,
Believe me, your work is never assumed!
Once agains thanks..Sofia, Sue, Diane, Noah, Matt D, Sarah, Jordan, and everyone else!
Posted by: Chris T. on January 12, 2008
Ahahahaha.....
I imagine what that feels.
Posted by: Javie on January 12, 2008
Mine was the second poem I had evre written in my life..Haha, that too copied.
Posted by: Libin Daniel on January 12, 2008
Gratitudes from M'sia here :D
Posted by: Ying Wei on January 12, 2008
Posted by: 0 on January 12, 2008
Posted by: Shruthi on January 12, 2008
Posted by: Hyun Jin on January 12, 2008
Posted by: 0 on January 12, 2008
Posted by: Cam on January 12, 2008
Anyone with similar experience? HELP!!!
Posted by: Worried on January 12, 2008
Posted by: Anonymous on January 12, 2008
thank you matt! for writing this blog and making me feel a little better.
thank you admissions office team! for filing my application and everyone elses as well.
Posted by: kayla on January 12, 2008
to those who help us in all the aspects of the application, thank you, everybody.
I wish you love your job~
Posted by: sDing on January 12, 2008
My EC told me there were other Chilean applicants to MIT (at least in 2006). So, you're likely to not being alone =P.
I know already someone who will apply next year, by the way
*Bacán: A way to say "cool", used by youth Chileans
Posted by: PS on January 12, 2008
Posted by: 0 on January 12, 2008
To everyone that's freaking out about stuff not arriving in time: don't panic! I sent my teacher recs and secondary school report a month early (in October, when hopefully not so many pieces of paper were floating around) and it still took the admissions office about 3 weeks to list them as received. Everything will get there! Just relax and do something fun instead of freaking out and it'll seem like a lot less of a wait
Posted by: Karen on January 12, 2008
I can't express enough my appreciation to the records office and the admissions office. I also wish the other applicants to find peace when they see their application tracking complete, and the best of luck for all of us until the decisions are made!!!
Guys, just as Karen said above, just relax, everything will be alright.
Posted by: Abdulla on January 12, 2008
thank you admission squad! i can't imagine sorting so many papers despite all the paper cuts you guys probably get, and still having the patience and perseverence to keep going.
i'm super thankful for what you guys do.
i want to send band-aids and gloves that'll protect you from additional paper cuts, and pepper mints to power you through those documents, but it'll probably crowd the room too much
Posted by: dan p. on January 12, 2008
Posted by: carmen on January 12, 2008
Posted by: 0 on January 12, 2008
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.+..+....|.|.....+./..+
....+.....|.|.....././
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....=========
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.......______/
You guys are awesome
Posted by: Alison on January 12, 2008
Posted by: 0 on January 12, 2008
(And also, I still can't imagine how you guys do this year after year, with all the stress and emotional pressure you guys go through with the applications. Keep up the good work! =D)
Posted by: asm on January 12, 2008
I'm an international applicant from Spain & I have a few questions for the admissions staff:
First of all, these last weeks my opinion of what I should expect to see in April has changed constantly. Statistics are a drug for me now. The problem is that statistics for international applicants applying to any U.S.university are scarce. My EC told me that I should expect to see an acceptance letter, but last year an applicant from my same school was rejected with higher scores than mine (I must add that this EC conducted the interview for that person as well). I try to understand how this can be, but can't find a reason that makes sense.
My second question is about american schools overseas & the grading style. When comparing my SAT scores to those of MIT, they lightly surpass the average for admitted applicants, yet my GPA is a few 0.1's under. I have always feared that this would be seen as "Ok he's smart, but apparently also a slacker." What I have seen is that the general american GPA mindset isn't directly applicable internationally (even in those schools who define themselves as following an american curriculum). Maybe it is just my case, but I can't help but shudder when I see students with GPA's notably higher than mine, SAT's much lower and taking much easier classes.
Third question: I did not fill in the "Have you created...?" question on the application, yet my EC was very interested by a paper I wrote (and am still adding little pieces to, as I don't think I'll ever be finished with it even though I submitted it months ago) discussing a mathematical analysis of a specific theory on lift. I thought about including this in the question, but decided that I was not really creating anything. I had my interview after I submitted my application, but the webpage says not to send any research papers. What should I do?
One last quick question, if an applicant has a nationality different from that of the country he/she is applying from, which one is used for the statistics?
Thank you!
Posted by: 0 on January 12, 2008
Posted by: Vytautas on January 12, 2008
- For MIT, there are other important variables beside academic achievement before accepting someone. You may get a perfect GPA, or several 800-point SAT; but those become useless if you are saucy, or can't cope with disappointment.
- The fine people at Admissions Office (thanks again (= ) read every application carefully. As stated on the page with helpful tips for International Applicants:
- Personally, I think you should have commented a little about your paper. It's an idea after all =)
- Finally, I imagine your nationality is considered for the statistics; 'cause some people apply from a country different of those who hold his/her nationality
Hope this helps, and please comment if I get wrong (surely I am somewhere xP)
Posted by: PS on January 12, 2008
Posted by: 0 on January 12, 2008
"You may get a perfect GPA, or several 800-point SAT; but those become useless if you are saucy, or can't cope with disappointment."
That is one of the best summaries of MIT's stance towards "perfect" students that I have ever heard.
Posted by: 0 on January 12, 2008
Anyway. First comment for me. After three crazy months of writing and rewriting and bugging people for letters, I got all my stuff in before Christmas. Despite the tremendous workload of the AO, all my documents showed up pretty quick,which is a huge relief.
If it was hectic enough to prepare one application, how would it be to see that ten thousand+ are in their places? Thanks to everyone now swimming in an office (or, a dungeon) flooded with papers. Your caringness and professionalism really show in these websites. The app. process is not all fun, but I truly feel more grown-up after doing it all. Now I'm comfortable enough to say that I greatly enjoyed doing it, whatever the outcome might be. THANK YOU - Gracias - Danke Sie - 衷心感謝！
- from somebody on the other side of the Pacific Ocean desperately waiting until mid-March
Posted by: jinziling on January 12, 2008
Posted by: Annie G. on January 12, 2008
Posted by: Hyun Jin on January 12, 2008
Posted by: 0 on January 12, 2008
Posted by: Sumaiya on January 12, 2008
It's cool to see other Chilean applicants to MIT... though technically, I'm not Chilean.
Good luck to any other Chileans out there... or any other international applicants... or any other applicants in general, for that matter. (I think I've already said this somewhere else)
Posted by: Hyun Jin on January 12, 2008
D D A A N N N K K E
D D A A N N N K K E
D D A A N N N KK EEEEE
D D AAAAAAAAA N N N K K E
D D A A N N N K K E
DDDDDDD A A N NN K K EEEEEEE
Posted by: Brett K on January 12, 2008
HAHA DUNGEON
That sounds really miserable... what happened to the hot cocoa and seeing snow during the early apps time?
Dear records office team: (Sofia, Sue, Diane, Noah, Matt D, Sarah, Lauren, Jordan, and everyone else), Thank you for processing so many papers and not going crazy from seeing all this paperwork. I think that the office should save all of the scrap papers and then make a bonfire and make s'mores over it once the whole admissions process is over. This may not be environmentally friendly, but you guys deserve it. =)
Posted by: Jing Jing on January 12, 2008
D_______D......A_A.......N_N_____N..K__K...E______
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D________D...A_____A.....N___N___N..KK.....EEEEE
D________D..AAAAAAAAA....N____N__N..K_K....E______
D_______D..A_________A...N_____N_N..K__K...E______
DDDDDDD...A___________A..N______NN..K___K..EEEEEEE
Posted by: 0 on January 12, 2008
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D________D....A___A............N__N____N..K_K....E______
D________D...A_____A.........N___N___N..KK.....EEEEE
D________D..AAAAAAAA......N____N__N..K_K....E______
D_______D..A_________A....N_____N_N..K__K...E______
DDDDDDD...A___________A..N______NN..K___K..EEEEEEE
Posted by: Brett K on January 12, 2008
DDDDDDD.............A................NN______N..K___K..EEEEEEE
D_______D........A_A..............N_N_____N..K__K...E______
D________D.....A___A............N__N____N..K_K......E______
D________D...A_____A.........N___N___N..KK..........EEEEE
D________D..AAAAAAAA.......N____N__N..K_K........E______
D_______D..A_________A....N_____N_N..K__K...E______
DDDDDDD...A___________A..N______NN..K___K..EEEEEEE
Posted by: 0 on January 12, 2008
DDDDDDD.............A................NN______N..K___K.EEEEEEE
D_______D........A_A..............N_N_____N..K__K...E______
D________D.....A___A............N__N____N..K_K....E______
D________D...A_____A.........N___N___N..KK.......EEEEE
D________D..AAAAAAAA.......N____N__N..K_K.....E______
D_______D..A_________A....N_____N_N..K__K...E______
DDDDDDD...A___________A..N______NN..K___K.EEEEEEE
Posted by: Brett K on January 12, 2008
Posted by: Tanmay on January 12, 2008
Oh, how thou must be tired. I can almost feel thy pain.
When will it ever go away? Believe me when I say I have seen thy faith, as I am a time traveller from the future, thou hast lived through it in my time and I saw smiles, a lot of them.
Hope this seemingly wierd statement cheered you guys up.
What I was trying to say is that I'm sure it must be really challenging for you all, but it will all be over soon.
When you are done, you can treat yourselves to something really nice for the hard work you have (and will have) done successfully.
Posted by: Norman on January 12, 2008
I CAN'T THANK YOU ENOUGH!!
Posted by: Hyder on January 13, 2008
Posted by: Amita on January 13, 2008
Sofia, Diane, Sarah and Matt D,
Thanks for your hard work at MIT.
Lauren, Noah, Jordan and Sue,
Gratitude for all that you do.
Commendations and accolades for all eight,
You handle your responsibilities no less than great.
We appreciate you guys more than you may know,
For organizing our applications before you let them go.
Believe me, your work is never assumed,
Without your effort, us applicants would be doomed!
Come next term, what I’d hope to do,
Is shake the hand of each of you.
One thing that’s apparent about MIT,
Everyone that is in, is FAM-I-LY.
Once again thank you ..Sofia, Sue, Diane, Noah, Matt D, Sarah, Lauren, Jordan, and everyone else for managing the peices of our important applications!
Posted by: Chris Triolo on January 13, 2008
Posted by: arun on January 13, 2008
Thanks a ton! Hope you have a great time reading..!
Posted by: Apoorva on January 13, 2008
Thanks a ton! Hope you have a great time reading..!
Posted by: Apoorva on January 13, 2008
I also want to offer my thanks to the whole team for going through so much to ensure that we're all given a fair chance. I'm a Nigerian living in Nigeria and I had to mail my documents through DHL to ensure that it doesnt get lost in the post.
I am so happy that my documents have been received and acknowledged thanks to the communual effort of the admissions team.
Thanks again!
Posted by: Onome on January 13, 2008
well that about sums up all the languages i know, to express my gratitude.
Sofia, Sue, Diane, Noah, Matt D, Sarah, Jordan and the AO- Great work!! So long and thanks for all the fish(ing through envelopes and sorting them out.)
Posted by: lavya on January 13, 2008
Thank you, thank you, thank you! Here's how we say it in our language: Terima Kasih Banyak!!
Wish you a meaningful (yet busy) day!! ^.^
Posted by: senna on January 13, 2008
i had to e-mail them for the status of my scores and they were added a day later.. i had given the exam in nov.
and, thank you guys for being so great. my evaluation forms just got processed. only thing remaining is the secondary school report and transcripts.. thanx..
Posted by: Yash on January 13, 2008
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Posted by: Thomas on January 13, 2008
I had asked them once about my TOEFL score that hasn't showed in the tracking system..and the next time I checked it, they have marked it already...maybe the record office team has the ability to process the letters in just a split of miliseconds, or perhaps nanoseconds...
THANKS a lot...you guys are really awesome and superb!!! you are the HEROES of MIT applicants!!!
Posted by: No name on January 13, 2008
Posted by: Thomas on January 13, 2008
Posted by: 0 on January 13, 2008
" Unable to express, thanks innumerous."
In a word, tons of thanks for Sofia, Sue, Diane, Noah, Matt D, Sarah, Lauren, Jordan, and every admission official!
Posted by: No name on January 13, 2008
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67 68 44 69 61 6E 65 2C 20 4A
6F 72 64 61 6E 2C 20 4C 61 75
72 65 6E 2C 20 4D 61 74 74 20
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61 72 61 68 2C 20 53 6F 66 69
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Posted by: 0 on January 13, 2008
Thanks
Thanks a bunch for your tireless work
you filed all our papers without going berserk
you organized the folders
and kept them all in their holders,
what a great staff you guys are!
no other staff comes up to par-
then the records staff at MIT
who place all the forms as neat as can be
in all their right places,
filling up all the slight spaces
and with the quantity of talent you'll find
in this quite catchy rhyme
and so continue I say
to do things this way
I encourage you all
to not stall or squall or brawl
simply keep a good mood and you'll sure to not fall
I trust in your doings
and your tedious fine tunings
finally i think
it is time to thank
all the hard workers who are now on the brink
of finishing my poem as my mind draws a blank
Posted by: evedizzy on January 14, 2008
Posted by: Aashish on January 14, 2008
Posted by: 0 on January 14, 2008
Posted by: 0 on January 14, 2008
Thank you.
Posted by: chenyu on January 14, 2008
Posted by: S. H. Shah on January 14, 2008
Posted by: M.S.O '12 on January 14, 2008
Posted by: Amy on January 14, 2008
Posted by: Shruti on January 14, 2008
I think they will process a majority of the Secondary School Report and Transcripts at last. This is supported by the fact that many haven't got it check-marked.
So, let's wait approximately till Jan. 18 (as Matt said, 7 days from Jan. 11th) and see if things work out fine.
Posted by: Tanmay on January 15, 2008
Sofia, Sue, Diane, Noah, Matt D, Sarah, Lauren, Jordan, and everyone else involved in applications, directly or indirectly.. thank you!!
I'm not good at ASCII art or poetry, so I offer only this in thanks:
A smiley from every applicant who is happy that his or her application is being read. We appreciate all the hard work you guys put in choosing us.
Posted by: Muz on January 15, 2008
Posted by: Alexander on January 16, 2008
What do mean by "saucy"?
Posted by: ANDY on January 16, 2008
oops, sorry,.... I meant what is "saucy"?
Posted by: Andy on January 16, 2008
Posted by: Faizan on January 16, 2008
Applause! And more applause for the king.
In thy hands lie the salvation of thousands;
On thy actions depend the making and breaking of
many.
We thank thee for thy brilliantly performed quota
Of the everlasting duty:
The propulsion of our world past the heavens.
Be at pleased; be at peace.
For time and space won't steal thy work
From the hearts of tomorrow's leaders(and followers).
Thou art kings in thy respects.
All hail The King!
Posted by: desmond on January 18, 2008
Posted by: 0 on January 29, 2008
I heard about MIT the first time when I was in 6th grade by my relative who considered my interest in Aeronautical Engineering. My own country's IIT came into my knowledge way later in 9th grade.
I used to envisage how MIT might be and here I am today typing on the blogs of the Mecca Of learning.
Thank You to every person who made it a possibility for me to be at least a peripheral part of MIT.
Posted by: Libin Daniel on February 7, 2008
Comments have been closed.